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Privacy Policy

Privacy and Fair Processing Policy

At the Employer Covenant Working Group Limited (‘ECWG Ltd’) we are committed to protecting your privacy and to fairly processing personal data in a transparent way. This statement is made in the light of the requirements of the Data Protection Act 1998 and the General Data Protection regulations (GDPR) in order to alert data subjects to the ECWG Ltd data processing practices which will govern the processing of your data. If you have any queries about this statement please contact the Employer Covenant Working Group Limited, Second Floor, 40 Gracechurch Street, London EC3V 0BT.

How do we collect information?
We do not usually obtain information from members of the public as we are primarily a trade body. We may obtain personal information from you when you enquire about our activities, register with us or otherwise provide us with personal information.

Legal basis for processing data

We rely on the ‘legitimate interests’ lawful basis for processing data on the basis that individuals would have a reasonable expectation that we will process the personal data they have provided.  On this basis, whilst individuals have the right to ‘opt out’ of their data being processed in certain instances, in the main there is not a need to require them to ‘opt in’.  Therefore, we continue to lawfully process personal data from existing databases without re-permissioning.

In some instances, we may rely on your express consent to use your personal information, but we will let you know (and give you the chance to withdraw consent) if we do.  An exception is where you send us information, either directly or through a third party, and ask us to take further action.  In this case we will use the information for the purpose requested without further reference to you.  In some instances we may use your personal information in order to enable us to perform a contract which we have in place with you.

Data controller

The data controller in respect of personal information we may hold about you is the Employer Covenant Working Group Limited.

What information do we collect?

We may hold your personal information because you supplied it to us, or because we learned it from someone else, either in the context of providing our services to you or in the context of our Association business more generally, or because it is publicly available.  The personal information will generally consist of your name, contact information and your job title (for Members and business contacts), but may from time to time include further information, such as information about your attendance at ECWG Litd meetings.

How do we use this information?
We would use your personal information to provide you with the services or information you have requested, for administration purposes and to further our aims and objectives.

How do we use ‘Cookies’ on our website?
‘Cookies’ are small pieces of information sent by a web server to a web browser, which enables the server to collect information from the browser. Essentially it takes the form of a small text file deposited on your computer’s hard drive.  The ECWG Ltd uses cookies minimally to ensure that you can interact with our web sites appropriately and successfully. The use of cookies does not give us access to the rest of your computer.

If you want to prevent our cookies being stored on your computer in future, you may do so by referring to your internet browser’s instructions. Please note however that if you disable our cookies you may not be able to access certain services or facilities on our sites and your use of our sites may be restricted. Further information on deleting or controlling cookies is available at www.AboutCookies.org

How do we protect personal information?
We take appropriate measures to ensure that the information disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used.  Data is held at secure locations and computer data is securely stored, with back-up protection, against data loss, viruses, spyware, worms and trojans.  For additional protection, data may also be stored on the cloud.

We will retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements and for as long as we have a business reason for doing so.

If there is a data breach, this must be reported to the individual with data controller responsibilities at the organisation within 24 hours of such a breach being identified by contacting us at secretariat@ecwg.co.uk

Those affected by a breach should normally be advised or alerted within 72 hours of that breach.

Serious data breaches likely to result in a risk to the rights and freedoms of individuals will be notified to the ICO, the UK supervisory authority for data protection issues, at www.ico.org.uk

Will we disclose the information we collect to outside parties?
We will not normally share information with service providers, associated organisations and agents. We may need to disclose your information if required to do so by law.

However, we share your information with third-party service providers where they reasonably require it to perform their obligations or in order to enable us to achieve the objective of our processing.  The service providers include:

  • Our provider of permanent secretariat services
  • Our meeting and event organisers

Information about members of the ECWG Limited, for example, names, employers, email and telephone numbers will be held by the organisation and will be shared with other members and may feature on the website of the organisation for example in lists of members, contact details or lists of office holders.  Such information may also be shared with members of the public at their request from time to time if this could be reasonably expected by the data subject.

Transferring information outside the EU

Where needed in order to enable us to achieve the objective of our processing the data as described above, we may transfer your personal information to third parties outside the EEA.  Where we do so, we will only transfer your personal information if that third party (a) is situated in a country that has been confirmed by the European Commission to provide adequate protection to personal information, or (b) has agreed (by way of written contract) to provide all protections to your personal information as required by data protection legislation.

Right of access and to object
You have the right to ask for a copy of the information we hold about you (for which we may charge a small fee) and to have any inaccuracies in your information corrected.  We must respond to any request you make within 30 days.

You have the right to object to your personal data being processed by us and in some instances you may request that you are forgotten if we no longer have a legal right to hold your data.

If your personal details change, please help us to keep your information up to date by notifying us at the above address.

We reserve the right to amend this privacy statement. If we do so, we will post notice of the change on our website.


We aim to make this website accessible to everyone who is likely to use the site. If you experience any problems or have any feedback about it please contact us on 020 3102 6763 or at secretariat@ecwg.co.uk

Design considerations

Text size
All text is assigned a relative font size allowing you to control the text size, to increase the text size.

You can also scroll with the wheel of your mouse whilst holding down the control/Apple key to change the font size.

The use of white background throughout the site, with plain black text, makes reading easier on the eyes, and allows the reader to take in more information.


1. Definitions
In the context of these terms and conditions, the following words shall have the following meanings:
“ECWG Ltd” having its office at Second Floor, 40 Gracechurch Street, London EC3V 0BT
"the Website" means any website under the ownership or control of ECWG Ltd from which a link has been created to these terms and conditions;
"the Material" means all of the information, data, text, graphics, links or computer code published on, contained or available on the Website;
"User" means the individual, firm, company or organisation accessing this website or making an Order;

2. Applicable terms and conditions
The Website is owned by the ECWG Ltd and any use made of this site (including registrations and donations made via the Website), are subject to these terms and conditions. ECWG Ltd may, at its sole discretion, modify or revise these terms and conditions at any time by updating the text of this page.

3. Use of the Website
Anyone is entitled to view any non-password protected parts of the Website and to use for their own purposes the information contained therein, provided:
3.1 it is used for information purposes only, for reproduction for personal use only and not for reproduction on any other website save where ECWG Ltd permits such use (where this must be attributed to ECWG Ltd).
3.2 no part of the Website is copied, stored in a retrieval system, or transmitted in any form or by any means to any third party without the written permission of ECWG Ltd. References to research by ECWG Ltd and the contents of publications and press releases can be used provided these are attributed to ECWG Ltd.

4. Copyright and trade marks
4.1 Copyright in the Material is owned by ECWG Ltd or its content suppliers. Unauthorised use of the Material including reproduction, storage, modification, distribution or republication without the prior written consent of ECWG Ltd or, where applicable, the respective copyright owner(s) is prohibited. However, the content of press releases, publications and research material can be used by users provided it is always attributed to ECWG Ltd.
4.2 The names and logos of ECWG Ltd and all related product and service names, designs marks and slogans are the trade names, service marks or trade marks of ECWG Ltd and may not be used without the prior consent of ECWG Ltd.
4.3 All works in the nature of databases attract database rights.

5. Disclaimer
The website is intended to provide general information only and, as such, should not be considered as a substitute for advice covering any specific situation. Users should seek appropriate advice before taking or refraining from taking any action in reliance on any information contained in this website. So far as permissible by law, ECWG Ltd does not accept any liability to any person relating to the use of any such information.

Whilst ECWG Ltd has taken every precaution in compiling this site neither it nor any contributors to the site can be held responsible for any action (or the lack thereof) taken by any person or organisation wherever they shall be based, as a result, direct or otherwise, on information contained in or accessed through this internet site.

6. Target audience
The Website is primarily intended for use by UK residents. It may be dangerous to apply any of the information on the Website to activities outside the UK. ECWG Ltd does not represent or warrant that the information accessible via the Website is accurate, complete or correct. ECWG Ltd has no liability whatsoever in respect of any use which you make of such information.

The information provided on this Website has not been written to meet individual requirements and it is your sole responsibility to satisfy yourself prior to using the information in any way for your purposes. Before making any decisions based on the information contained on the Website, you are strongly advised to refer to alternative, independent sources of information to substantiate the basis for your decision.

7. Warranty and indemnity
The User warrants to ECWG Ltd that it will not use the Website, the Material or any part thereof for any purpose that is in contravention of any applicable law or regulation or in a manner that will infringe the copyright, trademarks, service marks or other intellectual property rights of third parties or violate the privacy, publicity or other personal rights of others or in any defamatory, obscene, threatening, abusive or hateful manner. The User shall indemnify ECWG Ltd, its employees and agents, harmless against all claims, liability, losses, damages and expenses including, without limitation, legal fees and costs arising out of or incurred as a result of any claims made, or litigation brought, against ECWG Ltd, its employees and agents, as a result of the use by the User of the Website, the Material or any part thereof for whatever purpose, to the fullest extent permitted by law.

8. Limitation of liability
ECWG Ltd hereby disclaims all warranties and conditions with regard to the Material and any goods or services supplied in relation to the Website, whether express or implied or statutory (including all implied warranties and conditions of merchantability and fitness for a particular purpose). In no event shall ECWG Ltd be liable for any indirect, punitive, special, incidental, or consequential damages whatsoever even if ECWG Ltd has been advised of the possibility of damages including, without limitation, damages for loss of use, data or profits arising out of or in any way connected with the use or performance of the Website, interruptions or delays to the Website, the provision of or failure to provide services, or for any information, Material, goods and services obtained through the Website or otherwise arising out of the use of the Website, whether based on contract, tort or otherwise to the fullest extent permitted by law.

9. Third party websites
The Website contains links to websites operated by parties other than ECWG Ltd. Such links are provided for the User's convenience only. ECWG Ltd does not control such websites, and is not responsible for their content. ECWG Ltd's inclusion of links to such websites does not imply any endorsement of the material on such websites or any association with their operators. The User is solely responsible for evaluating the accuracy and completeness of any information contained on the third party websites, and also the value and integrity of any goods and services offered by such websites.

10. Privacy and Data Protection
Read our Privacy Statement in full (above).

11. Viruses
Whilst ECWG Ltd makes all reasonable attempts to exclude viruses from the website it cannot ensure such exclusion and no liability is accepted for damage caused through the downloading of viruses. Therefore, you are recommended to take all appropriate safeguards before downloading information from the Website.

12. On-line Transactions
ECWG Ltd reserves the right to vary event registration fees and the prices of any goods or services listed without notice. All event registrations and orders for goods or services are subject to availability and ECWG Ltd reserves the right to refuse to accept any registration and to refuse to supply any goods or services to any individual.

13. Encryption
Although the Website may use encryption security software in areas where on line payment details are accepted, the security of information and payments transmitted via the Internet cannot be guaranteed. Any loss incurred or sustained by any User who transmits information by means of e-mail or other Internet links shall be borne solely and exclusively by such User and in no event shall any such loss in whole or part be borne by ECWG Ltd or it's agents.

14. Force majeure
ECWG Ltd shall not be held to be in breach of its obligations hereunder nor liable to the User for any loss or damage which may be suffered by another party due to any cause beyond its reasonable control including without limitation any act of God, fire, storm, flood, lightening, disease, strike, trade dispute, act of terrorism, any act or omission of government or regulatory bodies or communications operators.

15. General
15.1 If any provisions of these terms and conditions are held to be invalid or unenforceable, the validity or enforceability of the remaining provisions shall not be affected.
15.2 These terms and conditions constitute the entire agreement between ECWG Ltd and the User and supersede all other (prior or contemporaneous) communications and proposals, whether electronic or written, between the User and ECWG Ltd.
15.3 Any failure of ECWG Ltd to exercise or enforce any of its rights under these terms and conditions shall not be deemed to be a waiver of any such rights or operate so as to bar the subsequent exercise or enforcement or any such rights.

16. Jurisdiction
The terms and conditions and the use by the User of the Website shall be governed by the laws of England and Wales and the parties hereto submit to the exclusive jurisdiction of the English courts in all disputes arising out of or relating to the Website and/or any transactions made on the Website, or these terms and conditions.
If you have any questions, please contact ECWG Ltd's Secretariat, Second Floor, 40 Gracechurch Street, London EC3V 0BT Tel: 020 3102 6763 Email: secretariat@ecwg.co.uk